Financial Proposals
How to Prepare a Financial Offer (العرض المالي) for Government Tenders
16 September 2026 · 10 min read · By NextBid Bid Experts · Updated 16 October 2026
The financial offer is where a winnable bid can be quietly disqualified - not only for being too high, but for a price list that was altered, an item left blank, or an inconsistency the committee is required to act on. Preparing it is a discipline with rules, and the rules are unforgiving. Here is how to get it right.
The financial offer (العرض المالي) is where a winnable bid can be quietly disqualified - and not always for the reason people fear. It is not only because the price was too high. It can be because the price list was altered, an item was left unpriced, the figures and words disagreed, or the offer was inconsistent in a way the examination committee is required to act on. Preparing the financial offer is a discipline with specific rules, and those rules are unforgiving.
This guide covers how to prepare the financial offer the way the committee will read it: pricing the bill of quantities, the correction rules, VAT, and the low-price line every bidder should understand.
Price the bill of quantities exactly as issued
You must price against the approved specifications and bill of quantities (جدول الكميات). You may not modify an item, add a reservation to it, or strike any item out - an offer that does is excluded. Enter both unit and total prices, in figures and in words, and do not leave any item unpriced unless the tender's conditions explicitly allow it. If you believe a quantity or item is wrong, the place to raise it is the inquiry window - not the price list.
Handle corrections the way the committee will
Do not erase or over-write the price list; any correction must be re-written in figures and words and signed. The examination committee reviews and corrects arithmetic, and under the current Implementing Regulations it follows fixed rules you should price around: where a price in words differs from the price in figures, the words prevail; where a unit price differs from its extended total, the unit price prevails. If corrected errors exceed 10% of the price list or the offer total, the committee may recommend excluding the offer. The new law, which takes effect in early January 2027, leaves these rules to its new Implementing Regulations, so check the tender booklet. A tender offered before the new law takes effect stays under the current law unless the Minister of Finance decides to apply some of the new rules to it, so check that tender's booklet and announcements. Price cleanly, double-check the arithmetic, and a correction will never move your number against you.
VAT - state the treatment, never leave it ambiguous
Saudi VAT is currently 15%. The procurement law treats the total contract value as inclusive of all execution costs, fees, and taxes - but how you present VAT inside the offer follows the tender's own instructions and the invoicing rules of the Zakat, Tax and Customs Authority (ZATCA). Under Ministry of Finance guidance, government entities state in their tender conditions that offers include VAT, and an offer that does not state its VAT amount is treated as already inclusive of it, so leaving VAT out means paying it from your own margin. The costly mistake is ambiguity: decide and state your VAT treatment exactly as the tender requires, and never submit a number the buyer might read as VAT-inclusive when you meant it exclusive, or vice versa. When the instructions are not explicit, confirm through the inquiry window before you submit.
A clean, rule-perfect financial offer protects a price you worked hard to get right. A financial offer can be lost through self-inflicted errors - an altered cell, a blank line, a VAT ambiguity - and not only because a number was too high.
Understand the low-price line
A low price is not automatically disqualifying - but there is a defined line. Under the current law, an offer cannot be excluded merely for being low unless it falls 25% or more below the estimated cost and the prevailing market prices, and even then only after the committee asks you, in writing, to break down your pricing and justify it. The new law, which takes effect in early January 2027, keeps the 25% threshold but changes the benchmark to the estimated cost alone. Separately, under the current Implementing Regulations, line items the committee finds unrealistically priced can be re-priced; if you refuse the re-pricing, the offer is excluded, and an offer built as a flat percentage discount off the lowest bid is excluded outright. Price to win, but be ready to defend an aggressive number with a genuine cost breakdown.
Do not forget the initial guarantee
The initial guarantee (الضمان الابتدائي) - 1% to 2% of the bid value - is submitted with the offer, and a bid without it is excluded. Local small and medium enterprises that hold the enterprise-size certificate issued by the Small and Medium Enterprises General Authority (Monsha'at) may be exempt from providing it, but an exempt bidder that withdraws during the offer's validity still pays a fine: equal to the initial guarantee under the current law, and 2% of the offer value under the new law, which takes effect in early January 2027. Start it early; banks ask for supporting documents, and a last-minute request can cost you the submission.
Frequently asked questions
Can I change a line item I believe is wrong?
No. Pricing the bill of quantities as issued is mandatory, and altering or striking an item risks exclusion. Raise the concern in the inquiry window instead, and let the entity issue a correction to all bidders.
If figures and words disagree, which one wins?
Under the current Implementing Regulations, the price in words prevails over the price in figures, and the unit price prevails over the extended total, except for a material error such as a misplaced decimal point, where the committee may decide which prices to adopt. The new law, which takes effect in early January 2027, leaves these rules to its new Implementing Regulations, so check the tender booklet. Price and proofread with that in mind.
Should my prices include VAT?
Follow the tender's instructions and ZATCA rules, and state your treatment explicitly. Under Ministry of Finance guidance, an offer that does not state its VAT amount is treated as already inclusive of it. The danger is ambiguity - never leave the buyer to guess whether a number is VAT-inclusive or exclusive.
Will the lowest price always win?
Only among technically accepted bids, and only where the tender awards on lowest price; where the tender documents weight technical and financial scores, the award follows the combined score instead. An abnormally low price triggers a written justification step: under the current law, an offer 25% or more below the estimated cost and the prevailing market prices can be excluded if the committee is not convinced that the bidder can execute the contract. The new law, which takes effect in early January 2027, keeps the 25% threshold but measures it against the estimated cost alone.
A strong financial offer is one that prices the work competitively and survives the committee's rules without a scratch - no altered cells, no blanks, no ambiguity, a number you can defend. Our team prepares the financial offer to the booklet's rules and checks it before submission, and analyses your costs and the market through our pricing strategy support, while the final prices stay yours to approve.